Download this page as a PDF

Position Overview:

We are looking for an experienced F/T Administrator to join the Administration Team of a coaching and consulting business specializing in culturally attuned and anti-racist work. To succeed in this role, you must enjoy helping people, be proactive, and possess excellent time-management, multitasking, and project management skills. You will collaborate with various consultants from different client teams in a fast-paced environment, which requires strong interpersonal and communication skills. This role contributes to the efficiency of the business by ensuring administrative initiatives are carried out timely and effectively.

Position Details:

    • This position is F/T, mostly virtual, with some onsite time in an office environment in Brooklyn.
    • There will be occasional evening and weekend work (virtual).
    • Salary based on experience.

How to Apply:

    • Include a resume and brief cover letter with qualifications, availability, and desired salary.
    • Submissions without this information will not be considered.

Key Responsibilities:

    • Maintain owner’s agenda and assist in planning appointments and meetings.
    • Receive phone calls and redirect them when appropriate.
    • Make travel arrangements and arrange accommodations.
    • Handle confidential documents, ensuring they remain secure.
    • Order office supplies when necessary.
    • Maintain electronic and paper records ensuring information is organized and easily accessible.
    • Conduct research and prepare presentations or reports.
    • Organize and maintain client records and update internal databases.
    • Answer consultant queries and forward them to the CEO, CFO, or lead consultant.
    • Retrieve company and consultant data as requested.
    • Prepare conference rooms (e.g., make reservations and check equipment).
    • Electronically send company materials to clients (e.g., brochures, announcements, proposals).
    • Schedule, set-up, and organize workshops and retreats.
    • Schedule and organize client and consultant team meetings.

Key Competencies:

    • Accomplishes results by planning, monitoring, and appraising job results, and initiating and enforcing systems, policies, and procedures.
    • Completes special projects by coordinating information/requirements; planning, arranging, and meeting schedules; monitoring results.
    • Supports the company in achieving financial goals by anticipating requirements, submitting information to Finance Department for invoices, and monitoring costs and expenditures.
    • Establishes quality improvement and efficient continuity among client and consultant work teams by documenting and communicating actions, issues, and continuing needs.


    • 3+ years of experience as an Administrator, Executive Assistant, Office Manager, or similar role.
    • Experience working virtually; quiet home office set up.
    • Bachelor’s degree in business administration, accounting, social sciences, or related field.
    • Proficient in MS Office and experience using office equipment such as printers and fax machines.
    • Experience in office management, database, and basic accounting procedures.
    • Familiar with basic research methods and reporting techniques.
    • Excellent organizational, time-management, communication, collaboration, and negotiation skills.
    • Ability to maintain discretion and confidentiality.
    • Ability to commute to Brooklyn occasionally.

Mary Pender Greene, LCSW-R, CGP
President & CEO

Midtown Manhattan Location